Terminating the appointment of a private Building Surveyor

Do you need to change or cancel the appointment of a private building surveyor?

Sometimes it becomes necessary to change building surveyors before a project has begun or is complete. To change a private building surveyor for a project you must notify the VBA to appoint a new private building surveyor.

Note: The VBA does not have the authority to terminate the appointment of a municipal building surveyor.

Your circumstances will dictate what application form you need to complete. Select the relevant category below. (Please carefully read the information in the boxes below to ensure you complete the relevant form)

Select a category that applies to your circumstance
Only these circumstances apply - death, cancellation or suspension of registration
Written consent must be obtained from the VBA to terminate the appointment of a private building surveyor appointment
You must notify the relevant council and the VBA

Notice of Intention to Appoint a new Building Surveyor

If your building surveyor can no longer perform their duties because they are deceased or their registration has been cancelled or suspended before your building project is finished, you will need to appoint another building surveyor to complete the project.

You must notify VBA of your new building surveyor's appointment. You can do this by submitting a completed form below.

Condition of use of this Notice of Intention to Appoint a new Building Surveyor Form
  1. This form MUST be completed by the Property Owner AND the New Registered Building Surveyor
  2. This form can ONLY be used if your Building Surveyor is unable to practice because of death, or if their registration has been suspended or cancelled.
If these reasons do not apply to you and you would like to change your private building surveyor please complete an Application to Terminate a Victorian Private Building Surveyor form.


Complete the form below:

Notice of Intention to Appoint a new Building Surveyor Form


And send via:

Mail

Email customerservice@vba.vic.gov.au
Victorian Building Authority
GPO BOX 536
MELBOURNE VIC 3001
 

NOTE:

  • A builder cannot complete this form
  • Work cannot progress beyond the next mandatory notification stage of the building permit until a new building surveyor has been appointed and conducted an inspection.
  • Once you have appointed a new building surveyor, you must notify your local council of their appointment (under section 80 of the Building Act 1993). The new building surveyor also need to familiarise themselves with the building work and associated documentation, which council may be able to help with.
  • You will receive confirmation from the VBA within 15 working days of receiving your notification.

Terminating the Appointment of a private Building Surveyor

In most cases, you must obtain written consent from the VBA in order to terminate a private building surveyor's appointment. This needs to happen before a new building surveyor can be appointed (under section 81 of the Building Act 1993).

Note: the VBA does not have the authority to terminate the appointment of a municipal building surveyor.

Applying for consent from the VBA:

The VBA will only consent to terminating the appointment of a private building surveyor if the reasons provided are in accordance with the Building Act 1993.

Simply disagreeing with the decision of a building surveyor is not sufficient grounds for termination. There must also be no indication of a dispute between the owner and the building surveyor.

Note: You must identify a new building surveyor willing to take over the transfer and provide a letter from the new building surveyor agreeing to take over the transfer

Select a category that applies to your request to terminate the appointment of your registered building surveyor

Do not complete this form if you answer yes to questions (1) to (4) below
  1. Are you applying to terminate a building surveyor for multiple sites? Please email vbaterminations@vba.vic.gov.au instead.
  2. Is the site owned by a company or trust? (please complete an Application to Terminate a Victorian Private Building Surveyor - Company owner form.)
  3. Is the building Surveyor unable to practice because of death, or if their registration has been suspended or cancelled? (please complete Notice of Intention to Appoint a New Building Surveyor form).
  4. Has the building work/building permit been cancelled? You do not need to apply for a termination however you must notify your council and complete the VBA's Notice of Intention to Cancel Building Work form.

Complete the form below:

 
Application to Terminate a Victorian Private Building Surveyor – individual owner


And send via:

Mail

Email customerservice@vba.vic.gov.au
Victorian Building Authority
GPO BOX 536
MELBOURNE VIC 3001
 

NOTE:

  • To allow for the application to be processed within a reasonable time, remember to provide as much information at the time of submitting the application
  • The processing time for one appointment or building work is 30 working days if all the relevant information is provided with the application
  • The owner or owner's agent or relevant building surveyor may complete the form
  • A builder cannot complete this form as the owner's agent
  • Inform both the outgoing and incoming building surveyor/s affected so they are aware of the situation
  • Provide a written advice from the outgoing relevant building surveyor, stating he/she is willing to transfer their function to another building surveyor
  • Provide written advice from the incoming relevant building surveyor stating he/she is willing to accept the transfer of function for this building work

Do not complete this form if you answer yes to questions (1) to (4) below
  1. Are you applying to terminate a building surveyor for multiple sites? Please email vbaterminations@vba.vic.gov.au instead.
  2. Is the site owned by a individual? (please complete an Application to Terminate a Victorian Private Building Surveyor - Individual owner form.
  3. Is the building Surveyor unable to practice because of death, or if their registration has been suspended or cancelled? (please complete Notice of Intention to Appoint a New Building Surveyor form).
  4. Has the building work/building permit been cancelled? You do not need to apply for a termination however you must notify your council and complete the VBA's Notice of Intention to Cancel Building Work form.

Complete the form below:

 
Application to Terminate a Victorian Private Building Surveyor – company owner


And send via:

Mail

Email customerservice@vba.vic.gov.au
Victorian Building Authority
GPO BOX 536
MELBOURNE VIC 3001
 

NOTE:

  • To allow for the application to be processed within a reasonable time, remember to provide as much information at the time of submitting the application
  • The processing time for one appointment or building work is 30 days if all the relevant information is provided with the application
  • The owner or owner's agent or relevant building surveyor may complete the form
  • A builder cannot complete this form as the owner's agent
  • Inform both the outgoing and incoming building surveyor/s affected so they are aware of the situation
  • Provide a written advice from the outgoing relevant building surveyor, stating he/she is willing to transfer their function to another building surveyor
  • Provide written advice from the incoming relevant building surveyor stating he/she is willing to accept the transfer of function for this building work

Regardless of the lodging organisation or company that a building surveyor belongs to – the building surveyor remains responsible for the building work to which he or she has been appointed and associated building permit that he or she has issued unless the consent of the Victorian Building Authority is sought to terminate that appointment.


The relevant building surveyor or the agent on behalf of the company must make a written request to the VBA via email at vbaterminations@vba.vic.gov.au or via post, Victorian Building Authority G P O Box 536, Melbourne VIC 3001. This correspondence must contain the following information:

  1. The name and registration number of the initial private building surveyor whose appointment is to be terminated.
  2. Attach written advice to the email from initial relevant building surveyor, advising that no objection to transfer the functions for all permits.
  3. The name and registration number of the new private building surveyor
  4. Attach written advice from the new private building surveyor(s), indicating a willingness to accept a transfer of functions of all relevant property addresses.
  5. Sample of the correspondence the organisation or company uses to inform affected property owners of their right to either:
    • Appoint a new private building surveyor that has been arranged on their behalf by the original building surveyor.
    • Appoint another private building surveyor of their choice; or
    • Make application to the municipal building surveyor to whom their building work applies

A representative from the VBA will contact you to progress your request for consent within five working days.


Notice of Intention to cancel your building work or permit

If you are intending to cancel your building work and/or permit you are required to notify the relevant council and the VBA. To notify the VBA please complete this form below.

Notice of Intention to cancel your building work or permit


And send via:

Mail

Email customerservice@vba.vic.gov.au
Victorian Building Authority
GPO BOX 536
MELBOURNE VIC 3001