Bulk Transfers / Multiple Site Transfers

If your transfer relates to multiple sites (2 or more), please follow the process below.

To transfer building surveyor functions, the transferring building surveyor must:

  1. Email the VBA at transfers@vba.vic.gov.au to request a Transfer List. This List will contain the details of all open building permits that have been previously reported to the VBA via the monthly levy return process. This List will be assigned to the private building surveyor to identify the permits subject to a transfer.
  2. Gain consent to the transfer from both the new building surveyor and the person who appointed the original building surveyor.
  3. Complete the Authority to Transfer Form.
  4. Provide the Transfer List and completed Authority to Transfer Form to the new building surveyor.

If various open building permits will be transferred to different building surveyors, a separate Authority to Transfer Form will need to be completed for each new building surveyor receiving the functions transferred.

The new building surveyor must:

  1. Complete the Authority to Transfer Form.
  2. Email the completed Authority to Transfer Form and the Transfer List to the VBA at transfers@vba.vic.gov.au.
  3. Provide a copy of the completed Authority to Transfer Form, as well as details of the relevant building permits and appointments, to the relevant Council, builder, owner and/or agent.

The new building surveyor will need to check with the relevant Council as to their notification process.

The transfer of building surveyor functions takes effect on the latest of:

  • the date a copy of the transfer form is given to the VBA; or
  • the date a copy of the transfer form is given to the relevant Council; or
  • the date specified in the transfer form on which the transfer is to take effect.

Transfer of Private Building Surveyor functions process

Process to transfer Private Building Surveyor functions (instructions above)