Prescribed temporary structures
Prescribed temporary structure applicants are advised that the VBA office will be closed during the Christmas/New Year’s period between 25 December 2022 – 2 January 2023.
During this period, the VBA will not be monitoring the temporary structures inbox.
In addition, the VBA will be unable to process any new applications submitted on or after 12 December 2022. Any new applications will be attended to upon our return on 3 January 2023.
Current applicants who require assistance and need to finalise their applications before the closure are advised to email us and discuss it with their assigned technical officer by 16 December 2022 to resolve any potential issues.
Some temporary structures require an occupancy permit from the VBA before they can be used for public entertainment.
These structures include:
- tents, marquees or booths with a floor area greater than 100m²
- seating stands for more than 20 people
- stages or platforms (including sky boarders and stage wings) exceeding 150m² in floor area
- prefabricated buildings exceeding 100m² other than ones placed directly on the ground surface.
- includes events which can be accessed by the general public, with or without tickets
- does not include private or invite only events
- does not include use for other purposes such as retail, dining, office space etc.
Note: prescribed temporary structures must not be attached to, erected on or within another permanent building.
Applying for an occupancy permit
On 1 February 2020, the application process for occupancy permits for temporary structures changed. The new application forms can be found on this page. The new process better defines the requirements for applicants and is designed to improve processing times.
An occupancy permit can now be issued for a specific event or for state-wide use for a maximum of 5 years. Previously, the VBA issued state-wide occupancy permits for a maximum of 3 years; however, this has been increased for the convenience of applicants.
An application must use engineering principles to demonstrate that the structure does not pose a hazard to occupants or structures and people in the area.
We currently adopt the Australian Building Codes Board's Temporary Structures 2015 Standard to determine compliance.
You are required to submit all required documents via email.
If you have any questions regarding the new process, please contact the VBA via email.
The following must be submitted with applications:
- Required document checklist (DOCX, 125.23 KB)
- Application form (DOCX, 125.85 KB)
- Certificate of compliance in the form approved by the VBA from an Engineer (civil) registered in Victoria for the structural design (see sample certificate (PDF, 158.25 KB))
- Drawings, engineering documents and fire test reports as listed in the required document checklist – see Prescribed temporary structures application guidelines for more information on specific requirements
- Payment Authorisation form (PDF, 257.55 KB) (Note this must be submitted as a separate document for security reasons)
- Alternative method report, where a design does not meet normative requirements (see sample report (DOCX, 83.93 KB))
- A fire engineering report and accompanying r126 Certificate of Compliance from an Engineer (fire safety) where an alternative method relates to a fire safety matter.
Additionally, for complex designs, a peer review and a second Certificate of Compliance from an independent engineer may be required.
Take care to provide all of the required documentation. If insufficient documentation is submitted, an application will be refused. In the case of refusal, application fees are non-refundable.
See Prescribed temporary structures application guidelines for detailed requirements.
The application fee is $350 per structure.
If there is more than one type of structure or structure configuration, the fee must be paid for each structure. For example:
- A marquee with 2 different spans (e.g. 10 m and 15 m) would attract a total fee of 2 x $350 = $700.
- A circus tent and seating stand would attract a total fee of 2 x $350 = $700.
- A marquee that can be connected to another identical structure to form a larger marquee would attract a fee of $350.
All applications must be made at least 30 days prior to the first date on which the structure is to be used.
We may request further information or amended documents after an application is submitted. These will need to be provided within 30 days or the application will be refused. When we have received all the required information, we will usually make a decision within 5 days.